Securing Shared Devices Without Killing Productivity

Not every small team can afford one device per person — but sharing devices shouldn’t mean sharing security risks. Here’s how to strike the balance.

👩‍💻 Why Shared Devices Create Risk

• No clear audit trail of who accessed what
• Saved logins or cached data remain visible
• Accidental deletion, download, or policy violation

🔐 Security Practices That Still Allow Flexibility

• Create separate user accounts for each person
• Use browser profiles to separate logins and sessions
• Clear browser history and cache after each use
• Require screen lock and session timeout

📂 For Shared Workstations

• Disable USB ports (or use locks)
• Block software installations without admin approval
• Log activity on shared machines if possible

🧠 Policy Tip

If devices are shared among rotating staff (like receptionists or contractors), make this part of your Acceptable Use Policy.

“Device sharing should never mean password sharing.”

✅ Team Checklist

• No shared passwords
• Log out between sessions
• Don’t save passwords in browsers
• Clear downloads and trash folders
• Set device lock after inactivity

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🕒 Estimated Reading Time: 3–4 minutes
🔐 Aligned With: GDPR Article 39.1(b), ISO27001 Clause 7.2.2